Order Management, Automation, and Sales Analytics

Once customers place orders through the Webview storefront or a conversational checkout flow, all transaction records and revenue metrics are centralized in the Orders and Analytics tabs. You can fulfill orders step by step, automate post-purchase notifications using triggers and flow conditions, and monitor real-time sales performance.

Centralized Order Fulfillment

Search orders by buyer name, phone, or email, print packing slips, and update delivery stages in one place.

Ecommerce Flow Conditions

Branch conversational flows based on lifetime spend, order count, previously purchased items, or live cart status.

Real-Time Event Triggers

Automatically launch flows or tag contacts when items are added to cart, carts are abandoned, or order statuses change.

Visual Sales Analytics

Track lifetime revenue, hourly and daily order charts, and leaderboards for top-selling products and vendors.

Managing the Orders List

Open the Orders tab inside Ecommerce to view and manage all customer purchases across your connected messaging channels.

The orders table provides the following search and tracking columns:

Element	Function
Search by name, phone, email	Filter orders instantaneously by buyer name, phone number, or email address.
Name	Buyer’s recipient name. Click to inspect the linked contact profile.
Total	Final order total including delivery fees and applied coupon discounts.
Status	Current fulfillment stage of the order.
Rating	Star rating submitted by the buyer after order completion.
Created At	Date and time when the order was placed.
Actions (…)	Action menu to open order details (`View`) or permanently remove an order (`Delete`).

Order Lifecycle Statuses

Every order in ChatbotX progresses through the following standard statuses:

Not processed: Newly submitted order awaiting review and approval by an operator.
Accepted: Order confirmed and queued for warehouse packing.
Shipped: Parcel handed over to the delivery carrier.
Concluded: Order successfully delivered and payment finalized.
Cancelled: Order cancelled by an admin or upon buyer request.

Viewing and Processing an Order

Click Actions (…) on an order row and select View to open the full order details screen:

The order details view is organized into 4 primary areas:

Recipient and Shipping Details

Displays the buyer’s Name, Phone, Email, selected Shipping method, and full delivery Address submitted during checkout.

Payment Breakdown and Customer Notes

Subtotal: Combined price of all ordered items before fees and discounts.
Delivery: Shipping fee applied to the order.
Discount: Total amount deducted by promotional coupons.
Total: Final payable amount.
Payment method: Selected payment option.
Status: Current processing status of the order.
Note: Special instructions left by the customer during checkout for packing or delivery staff.

Ordered Line Items

Lists each purchased product with its thumbnail image, product title, selected variant options, Quantity, unit Price, and Vendor.

Order Actions and Packing Slips

Use the action buttons at the top and bottom of the order details view to process the order:

Print: Generates a formatted packing slip ready for printing and attaching to the parcel.
Accept: Approves the order and advances its status to Accepted.
Cancel: Cancels the order and automatically restores the ordered quantities back to product inventory (when inventory tracking is enabled).

When Send notification when change cart status is enabled in General Settings, ChatbotX automatically sends a status update message to the buyer’s chat thread whenever an admin accepts, ships, concludes, or cancels their order.

Ecommerce Automation: Conditions and Triggers

ChatbotX connects live store activity with the Flow Builder and Triggers engine so you can automate remarketing, VIP segmentation, and order updates.

Ecommerce Conditions in Flow Builder

Inside any flow Condition node, click + Add Condition and scroll to the Ecommerce group to branch conversations based on purchasing history or active cart contents:

Condition Filter	Practical Application
Total spent	Check a contact’s cumulative store spend to route high-value buyers into VIP care or loyalty flows.
Number of orders	Check total completed orders to distinguish first-time shoppers from repeat customers.
Bought	Verify whether the contact has ever placed an order in your store.
Bought the items	Check if the contact previously purchased specific products to recommend matching accessories or refills.
Shopping cart is empty	Detect when a contact’s cart is empty to showcase best-selling categories.
Shopping cart contains items	Detect when items are waiting in the contact’s cart to display a direct checkout button.
Shopping cart subtotal	Compare the cart subtotal before shipping fees to nudge shoppers toward a free-shipping threshold.
Shopping cart total	Evaluate the final payable cart amount including fees and discounts.

Ecommerce Event Triggers

From the main left sidebar in ChatbotX, select Triggers, click + Add Condition under When this happens, and scroll to the Ecommerce section to automate actions in response to live shopping events:

You can trigger automated flows, assign CRM tags, or notify team members across 12 ecommerce events:

Contact Sent Shopping Cart: Fires when a contact submits their shopping cart in chat.
Contact Asked About Product: Fires when a contact sends an inquiry about a specific product.
Product Added To Cart: Fires immediately when a shopper adds a product to their Webview cart.
Product Removed From Cart: Fires when a shopper removes an item from their cart.
Category Added To Cart: Fires when a shopper adds any item from a specific category to their cart.
Product Ordered: Fires when a designated product is ordered.
Cart Abandoned: Fires when a shopper leaves items in their cart past the configured abandoned cart delay.
New Order: Fires immediately whenever a new order is placed.
Order Accepted: Fires when an admin approves an order.
Order Shipped: Fires when an order’s status changes to shipped.
Order Concluded: Fires when an order is marked concluded, ideal for sending thank-you messages or review requests.
Order Cancelled: Fires when an order is cancelled to follow up or offer assistance.

Sales Analytics and Performance Reports

Switch to the Analytics tab inside Ecommerce to monitor store revenue and product performance.

Summary KPI Cards and Revenue Timeline

The upper section of the analytics dashboard provides a date range selector alongside 4 summary metric cards and the revenue chart:

Lifetime: Cumulative gross revenue generated across the store since launch (excluding cancelled orders).
Sales: Total revenue recorded within the active date filter period.
Orders: Total number of orders placed during the selected period.
Products: Total count of products in the catalog or generating sales in the period.
Sales by date: Line chart tracking revenue across hours of the day (when viewing a single day) or across calendar days. Use this chart to identify peak buying hours for scheduling broadcasts and staffing live agents.

Order Volume and Top Performers

Scroll down to the lower section of the Analytics tab to inspect order volume trends and rankings:

Ecommerce Analytics Orders Top Products Vendors

Orders by date: Timeline chart plotting the number of orders placed across each time interval.
Top products: Leaderboard ranking your best-selling products by revenue to guide inventory restocking and promotional campaigns.
Top vendors: Leaderboard ranking brands and suppliers by total sales volume.

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Order Management, Automation, and Sales Analytics

Centralized Order Fulfillment

Ecommerce Flow Conditions

Real-Time Event Triggers

Visual Sales Analytics